#eventprofs are well known for juggling multiple to-do lists and getting around unforeseeable barricades with amazing agility. (a round of applause 👏 ) If you are like most event planners, managing your time and getting everything done can be extremely challenging.
Personally, up until a couple months ago, time management was one of the most challenging things for me! I was having difficulties focusing on and prioritizing my work. I was bombarded with infinite to-do lists, projects and tasks… It felt like, no matter how hard I worked, the to-do lists jut got longer and longer.
Then something magical happened (not kidding) and I started reading The Power of Habit Book by Charles Duhigg. This book taught me one really valuable lesson. …
“Habits are powerful, but delicate. They can emerge outside our consciousness, or can be deliberately designed. They often occur without our permission, but can be reshaped by fiddling with their parts. They shape our lives far more than we realize—they are so strong, in fact, that they cause our brains to cling to them at the exclusion of all else, including common sense.”
Shortly after finishing the book, I decided to try the popular time management system called the Pomodoro Technique. My hope was that I’d get things done faster and better without procrastinating, while also building some healthy habits.
I have been working with it for almost 2 months now, and it has helped me a lot! So I decided to share the love and write a blog post about it. Since we are talking about maximizing productivity and time management, I am going to keep it really brief and direct. So… Let’s get to it!
What is Pomodoro Technique?
Pomodoro is a time management technique created by Francesco Cirillo. It advocates for breakdowns of work into 25 minute intervals, accompanied by short breaks in between. This technique can help you minimize distractions, and focus on getting things done in bite pieces, while taking frequent breaks that help you relax.
Here is a video of Thomas Frank from the Youtube Channel, College Info Geek explaining what Pomodoro Technique is all about!
How does it work? Well, pretty simple!
1. SELECT A TASK.
Choose the task to be completed. Doesn’t matter the size or when the due date is, you’ll get it done in no time!
2. SET YOUR TIMER FOR 25 MINUTES
Put down your phones and avoid any interruptions.
3. WORK ON THE TASK UNTIL THE TIME IS UP
Focus on the task for 25 minutes until the time is up. If any important thoughts come to mind, just write it down on a piece of paper.
4. WHEN YOUR TIMER FINISHES, CHECK OFF YOUR TASK & TAKE A 5 MINUTE BREAK
Congrats, one less task off your shoulders! Use this short break to relax and do something non-work related. Reboot your brain so you can concentrate better for the next Pomodoro.
5. FOR EVERY 4 POMODOROS, TAKE A LONGER BREAK
Awesome! Once you are done with 4 Pomodoros, it is time for you to take a longer break. 20 minutes is good. Or 30. It is up to you! Make sure to use this time to relax and get yourself ready for the next 4 Pomodoros.